Feature Highlight

Employees Files

Quickly and easily, create complete employee files with all data embedded in the information system. All necessary information, including personal data, recruitment history, contracts, scheduling, settlement, payroll, and others are included. Due to rich configuration options everything can be structured just the way you need it.

Recruitment

Hire the best staff in the fastest and modern way. Publish job offers directly from our software and collect applications via the WEB module. With our tool you will never forget to answer anyone on time. You can create follow up records that will send reminders when to follow up. Are you worried about large cabinet files? You can keep all of the papers scanned by personal data in our software.

Trainings and Certificates

Plan, realize, and evaluate trainings without hassle. Expired certificates and professional qualifications can cause serious problems. With our software, you can set up notifications in advance to ensure you never forget about expiring documents. Cost effectiveness of training is a key feature. With our tool you will get a full evaluation of the trainings.

Absences

Register all absences in advance or afterwards with ease. All the records are categorized and accessible on further stages making settlement and creating a payroll fast and easy.

Schedules

Plan your employees work quickly - like never before. Because of linking of absences and previous schedules, all the data you have is at your fingertips. Our tool gives you power to create repeatable schemas as well with just a few simple mouse clicks.

Schedule Sharing

Let your employee check the schedules from any place, at any time and with any device they have by automated sharing on our secured website via our WEB module. Do you prefer employees get schedules on paper? No problem! Let them print schedules on ticket printer. Are you worried about further changes on your schedule? Not a problem! With our messaging feature everyone will get e-mail notifications once it’s approved.

Break-lists

Create break-lists for your staff and publish on wall screens in public places. It’s easy, fast, and effective. Need to remember about a break after a position or after some time? Our software takes care of it according to the rules you set up in the module.

Working Time Registration

Forget about manual work, retyping, and hours and time of your employees. Connect RfiD or biometrics readers and get all the data automatically to payroll. Worried about inadequacy of records? Direct superiors of employees will get notifications if there is over-time to approve.

Praises and Rebukes

You can structure prices and rebukes with points and cash. Depending on the configuration, both can be applied automatically, based on the situation. Direct superiors can report abuses and you create clear rules on who can apply praises and rebukes and who has approval. Use all together creating a payroll adding praises and deducting fines.

Abuse Reports

The Kivos HR Module has a direct link to Kivos Management System. You can report directly into your HR Module and view all the reports from Surveillance department, shorts from Cash desk department, and dealers’ mistakes from optical chips and cards detection system.

Repayment

With our software you can handle every situation. When an employee must pay back mistakes, for example, overpayment. With rich options you can have a flexible structure repayment plan and deduct amounts from salaries according to the plan you choose.

Advances

All advances can be registered in the system and settled during payroll.

Cost Reimbursement

All the costs incurred by employees should be reimbursed. Kivos HR Module allows you to register them with categories and currency in which were paid. The system automatically recalculates it into natural currency and adds to salary if cost has not been paid before.

Wall Screens

All important information that you have to share can be shown on wall screens: schedules, break-lists, important public messages. You can decide what and how much of time will be presented. Wall screens will show all the information in loop according to the plan.

Compliance with Law

The Kivos HR Module complies with the law of the country where it is offered. We guarantee adjustment to changing regulation for any subscription time.